maintaining report

Maintaining reports

In this we select menu bar then select this option

In this click the general ledger

General ledger

Financial statement

Inventory etc

Window in open when general ledger option is select automatically

In report area then we click general ledger in report

We want detail of any account then we double click on that specific account 

We can select balance sheet, income statement, cash flow statement.

We click ok

And we can get a report on excel for this we click on excel in menu bar

credit memo

Maintaining credit memo

In maintaining credit memo firstly we go to the task and select it.

We select credit memo in this two option are appeared

·       Invoices

·       Sales

Invoice are used when good are indirectly or on credit .we selecting customers id then goods returning to us from apply sales to apply invoices in this we entered no of quantity and returned of goods .

After this we save this record

In sales we select customer’s id in this we have entered information about goods that are being returned by customer.

After this we can save this records .

vendor credit memo

Maintaining vendor credit memo

Firstly we go to the task and select vendor credit memo

After this we select the option that is vendor

In this two tabs are appeared

·       Invoices

·       Purchases

Invoices are used to the process of credit purchasing

After this we select an invoice number

We select the data on which we returning goods. Then we entered credit number in this we can say that how many times we goods have returned to the vendors.

We select a vendor from which we have purchased good directly.

After this we can save this records .

payments

Maintaining payments

In maintaining payments firstly we go to the task option and select payments option then new window will be appeared. In this when we pay expenses or pay an amount of goods purchased

In this we select task option and go to the option payments .

We select an option of payments the following window will be appeared.

In this two option are appeared

·       Apply to expense

·       Apply to invoice

In expense we don’t enter the quantity, item and the unit price but we enter the detail of an expense in this matter

In this when we select vendor then apply to expense tab automatically

Shift to apply to invoice. We have made purchase already for the vendor. After this we can click the save button.

purchase/receive inventory

Maintaining purchase/receive inventory

In maintaining purchase receive inventory firstly we can select tasks. And go to the option that is purchase/receive inventory.

After selecting this new window will be appeared

In this different columns are appeared. We can fill this column.

·        Vendor id

·        Date

·        Invoice number

·        a/p account

·        quantity

·        item

·        description

·        GL account

·        Unit price

·        Amount

In purchase receive/ inventory. When we are purchasing directly are entered in apply to purchases.

Apply to purchase order is that when we cannot purchase directly.

After that we can save this.

purchase order

Maintaining purchase order

In maintaining purchase order firstly we can select the option that is tasks. After that the new option chart will be appeared.

After selecting this new window will be appeared.

In this there are several columns we can be filled.

·        Vender id

·        Date

·        Good thru

·        a/p account

·        quantity

·        item

·        description

·        GL account

·        Unit price

·        amount

In this date is that in which we can make purchase order and Good thru is that in which we can receive the goods. GL account is that in which are being purchase are entered in this account. We enter a/c payable account when we purchase good form vendor.

After complete this option we can save this.

   

                  

Maintain receipts

To maintain receipts the first step is to open existing company first we will select the tasks and goes to the option that is receipts .

After select receipts the following window will be opened .

In this we will give the information we will fill the following information the main point is that

·         Customer id

·         Reference number

·         Cash account

In this we can fill this main option and in customer id the two option are shown we select one option and apply to sales after that the new option will be appeared.

This is the final way to prepare the receipts . after that we will close the window .